Parking Management

Activating the Parking Management Module

Please call BuildingLink support if you would like to activate or deactivate this module for your property.

Inputting and Viewing Vehicle Information

There are two ways that vehicle information can be put into BuildingLink -- by residents and by management.

If your building permits, residents may enter their own vehicle data, which will populate the Parking Management module for you. Please contact BuildingLink support if you need to change this setting; you may choose not to allow residents to update their vehicle information at all, to allow them to update their cars but not their parking location, or permit them to update all information including their parking location.

Management level staff members are always able to input data to the Parking Management module, while Front Desk and Maintenance level users have read-only access to this information.

Updating Vehicle Information (Adding, Editing and Deleting)

To update your vehicle information, go to the Manage tab and select Parking Mgmt. From there you’ll see a list of all vehicles currently in the system for your building.

To add a vehicle, click the green Add Vehicle button. (Note: You must have Management or Security Officer access to do this.) You’ll be taken to a screen where you can fill out the relevant information for the vehicle you are adding. The unit number, make, and model are required, but you have the option to input more information (such as license plate number, color, etc.). 

If your building has a parking valet, keep in mind that the “Garage Tag/Ticket #” field is very useful to fill out, if applicable, as it will help with the process of calling for a car.

To edit vehicle information already in the system, click on Manage, then Parking Mgmt. Click Edit next to the vehicle whose information you need to change. You’ll be taken to a screen where you can edit any of the already-inputted fields or add new information. Be sure to click Save Changes when you are finished.

To delete a vehicle, click on Manage, then Parking Mgmt. Click Delete next to the vehicle you wish to delete. Click OK when the confirmation box appears. 

Searching Parking Management

You have access to a search panel on the top of the Parking Management page, accessed by going to the Manage tab and then clicking on Parking Mgmt. Here, you can search for any vehicle in your database by a variety of search parameters:

If you happen to notice a car that is not parked where it’s supposed to be, take down the license plate number and then plug it into the License Plate No. search field. You’ll very quickly see who/which apartment that car belongs to and can then look up contact information accordingly! Or, suppose a resident reports that his/her assigned parking space is unavailable. You can first confirm that the space does belong to the resident by searching the parking location; then search the license plate number of the car who is occupying the space to determine who is wrongly parked there.

Viewing Parking Spaces

When you click on  the Manage tab and select Parking Mgmt, you will see that there is a Parking Spaces tab across the top of the page. This tab actually directs you to the Parking Spaces section of the Asset Manager module. From here you can add and edit your parking spaces and indicate which apartment they are assigned to (or if they’re currently unassigned). 

 Learn more about using the Asset Manager in the Asset Manager Help Section.

Using the Valet Module

If the Valet module is active for your building, you will see a Car Valet tab at the top of your Parking Management page (accessed by clicking on Manage, and then on Parking Mgmt.) If you are interested in activating the valet functions for your property, please contact BuildingLink support.

From the Car Valet tab, building staff and management can input requests for vehicles, which will be received by the valet. You will also see all pending vehicle requests that the valet has not yet completed.

For more information on how your staff, residents, and valet can use the Valet module, please view the Valet Module Help Section.

Generating Parking Permits

See our help section on Parking Permits to learn how to create and issue parking permits.